May 18, 2024

How to Establish a Productivity System with your Apple Devices?


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Productivity is more than just about finding the right time management system for you; the tools you use can be just as important. Even the most productive person you know can be held back, no thanks to a slow-performing laptop. That is why so many opt for Apple products.

study conducted by Forrester Consulting found that organizations experienced 104 additional hours of productivity per year by using Apple devices. It’s clear that Apple devices are powerful tools to get things done.

So how do you establish a productivity system with your Apple ecosystem? Learning keyboard shortcuts and taking advantage of the millions of applications available on your Apple devices are effective ways to help you become an Apple expert in no time.

Continue reading to get more productivity-boosting tips.

3 Tips on How to Establish an Apple Productivity System

1. Know Your Keyboard Shortcuts

know-keyboard-shortcuts-to-establish-an-apple-productivity-systemThere are bound to be repetitive tasks throughout your days or even weeks. Knowing the keyboard shortcuts for your most common tasks (and maybe some you never knew you could do) will help speed up your workflow. You’ll be able to continue doing what you need to do without even lifting your hands from the table.

Some common universal but often underutilized macOS keyboard shortcuts are the following:

  • Press Shift + Command (Cmd) + 3on your keyboard to take a screenshot. To select only a specific portion of your screen to capture, you can instead press Shift + Cmd + 4.
  • Press Control (Ctrl) + Cmd + Space to bring up the emoji toolbar. For this to work, place your cursor on a text area, whether it’s a folder you are renaming or an iMessage you want to send.
  • Have you got multiple applications open? Try pressing Cmd + Tab + left or right arrow keys. This will bring up the Application Switcher, allowing you to cycle through the different applications you have open. Now you won’t have to rummage and click through your dock to jump back to the app you used before.

Most apps will have their own set of keyboard shortcuts, and learning them will smoothen your workflow even more. And, speaking of apps.

2. Apply the Power of Apps

use-power-of-apps-to-establish-an-apple-productivity-systemAll Apple’s devices come with a suite of built-in productivity apps you can take advantage of.

There’s Apple Notes, a simple but powerful note-taking app with features to charge up your productivity. The iPhone has a nifty document scanner you can use even when away from your office. On the iPad, you can handwrite your notes like a regular notebook with the Apple Pencil, a new-school approach to old-school writing.

And then there’s Apple Reminders, perfect as a clean and simple to-do list. To help you schedule when you can get around to doing what’s on your list, you can use Apple Calendar. It even syncs with Google Calendar if you work with people who use Google Suite.

To take your workflow a step further, you can look through the millions of apps on Apple’s App Store. It offers over 3 million apps available for download, with productivity ranking among the top 10 most popular categories in 2021.

Though the productivity workflow on your MacBook might look different than, say, on an iPhone, most apps are available for both devices. Having multiple devices also highlights another productivity tip.

3. Grow Your Apple Ecosystem

grow-your-apple-ecosystem-to-establish-an-apple-productivity-systemThere’s strength in numbers when it comes to Apple. Their devices work together to create a seamless productivity system you won’t find with other tech brands. This is what Apple calls Continuity.

The Airdrop feature allows you to easily send files, photos, videos, and more across Apple devices without hassle. All you need to do is get within 30 feet of each other, then enable your Bluetooth and Wi-Fi. However, you do not need to connect to any network for it to work.

If you have an Apple desktop device (iMac or MacBook) and an iPad, you can take advantage of Sidecar. This feature allows you to use your iPad as a second screen, extending your macOS experience without spending on an external monitor.

There are also universal features inherent to the Apple devices you own. Say you are on your MacBook, and then you hear your iPhone vibrate: it’s a text. With Apple’s universal messaging features, you can view and answer that text message right on your MacBook.

A Tip for Growing Your Apple Ecosystem

tip-for-growing-your-an-apple-productivity-systemIf you are in the market to expand your Apple ecosystem, there’s something Apple may not want you to know: You don’t always need to get the latest models. Here’s why.

Apple has become an expert at keeping its old devices up-to-date. An example would be their iPhone 6S model. Despite being released in 2015, Apple still included it as a supported device for their 2022 iOS 15 updates—seven years since the phone’s launch.

This is what makes buying older but refurbished models such a great deal. You get to save your money while staying up to date on the latest software releases for years.

Making It Your Own

While each Apple device is made with the same attention to detail and dedication, it is still up to you how you want to use it. Much like designing your home office, your productivity system needs to cater to your needs.

You do not need to remember every single keyboard shortcut for every single app to do your job well. Keeping in mind a handful of them for processes you often do is good enough. Likewise, using the same app as someone productive you know may not yield the same results. You have different purposes. So, finding the apps that fit yours will help with your productivity.

Ultimately, the best productivity system you can ever establish is the one you are most comfortable with. That way, you get the things that are important to you done.

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